2016’s Top 25 Project Management Apps

Suzie Blaszkiewicz, market analyst and content editor at GetApp, a website offering comparisons of project management software, just released a new report on 2016’s Top 25 Project Management Apps. We asked Suzie share some highlights of the findings:

GetApp’s new report ranks the 25 Top Project Management apps in the marketplace right now. What exactly were the ranking factors that you identified to determine the list? And why did you choose those ones in particular?

“The ranking factors that we use to identify the Top 25 project management software apps are: reviews, integrations, mobile availability, media presence and security. Reviews are based on the number and rating of reviews on GetApp, while integrations are related to the number of integrations that an app has. Mobile availability is based on the presence of an iOS and Android app in the App Store and Google play, as well as their related ratings, while media presence is based on the number of Twitter followers and Facebook fans that a vendor has. Security is based on a vendor completed survey which is derived from the Cloud Security Alliance’s Self-Assessment form. The CSA form and authentication has become the industry standard for Fortune 500 companies to achieve in order to assure their customers their data is secure.

We chose these data points as they relate to important considerations for businesses when making a first assessment of a piece of software. Knowing what others think about the software (reviews), how well it connects with other software that they’re already using (integrations), if it’s available for their mobile device, how ‘known’ the company is (media presence), and whether or not their company’s data would be safe in this company’s hands, are great starting points when looking for PM software.”

It’s interesting that you chose integrations and security… How do you see those two factors playing an important role for project managers or PMOs this year?

“Being able to effectively use a piece of software to its full potential can only be realized if it does not operate in a silo. Project management often involves contributions from a variety of different departments responsible for various parts of the project. Being able to integrate with those departments and the specific software they use will not only help expedite processes, but can also eliminate duplicated work. If you’re using time-tracking, you’ll want to integrate with a billing and invoicing solution to be able to easily make those payments. If you’re collaborating or sharing documents among members, you’ll want access to cloud storage services like Dropbox or communication tools like Slack to enhance collaboration.

Security should always be a concern when it comes to choosing software, whether for project management, accounting, or CRM. Using software as part of your project management efforts means that you’ll have a lot of sensitive data in one place (especially if it integrates with other software), and you’ll want to ensure that your data is safe from potential internal or external breaches. This is particularly the case if you have sensitive client or employee data accessible by project leaders. This not only includes data storage considerations, but also being able to provide different levels of access for different user roles.”

Why do you think this kind of ranking is important for the PM industry right now?  

“The landscape of PM software is continually expanding, and it’s becoming a more popular form of project management delivery. Be that as it may, a recent study found about 60 percent of project managers are still using manual methods, such as pen and paper or tedious spreadsheets, to complete projects on time. This means that more than half of PMs are still doing things with time consuming and laborious processes, which are prone to human error. As huge as that number seems, the good news is that the number of PMs adopting software is on the rise, with a 14 percent increase over the previous year.

For those first-time buyers who have little to no knowledge about the PM software marketplace, having this type of ranking —giving them the top players in the industry— is an essential first-step to get an objective overview of the important PM software vendors on the market. It’s important to decision makers to be able to compare project management software before making a purchasing decision, and have a place where they can do that all in one place.”

What do you think are the biggest motivators for PMs to move to dedicated software?  

“Project managers are beginning to see the value of using software to help organize, streamline, and increase transparency on projects, factors that are missing with the manual PM methods still being used by many PMs. Specifically, PM software buyers are looking first and foremost, for Automation. This makes sense considering so many are migrating from doing things manually. They want to be able to free themselves up from time-consuming tasks and spend that new-found time simple getting more done. Automation leads to increased organization, which is an especially important motivator for project managers, and with systems in place to discern project maturity, organize tasks, and assign importance to items, PMs have the potential to see huge positive impacts on their business.

Tied up with all of this is simply the feeling that they’ve outgrown their current system. As a business grows, this is a natural state to be in, so it’s important for PMs to look into software that can scale and grow with them. Similarly, once processes are already in place, having a software that can help further streamline them and give transparency about progress allows for better oversight and provide additional benefits to PMs.”

PMO of the Year Award Winner: An interview with Sarina Arcari

The Project Management Institute’s PMO of the Year Award honors a PMO that has demonstrated superior organizational project management abilities by adding value to its organization through its support of successful strategic initiatives. I had the pleasure to interview Sarina Arcari, VP of Business Solutions at Wellpoint, whose PMO has taken the top honor. The…

How to buy Project Management Consulting Services: Service as a Product (SaaP)

When you need to hire a project management consulting firm, knowing in advance exactly what services you are getting and how much they will cost you gives control and peace of mind. Innovative firms are thinking differently about how they charge for their consulting services and they are offering creative ways to package Project Management…

Don’t wait until kick-off to obtain buy-in for your project

A project manager asked: In order to obtain buy-in from your Project Stakeholders at Kick-off, what are some key points to communicate or clear up front? This is one of the fatal mistakes project managers make. If you wait until the kick-off for stakeholders to give their buy-in for the project, it is way too…

How to Break into Project Management-Part 2

In this second installment in this series on how to break into project management, Bruce Harpham, the author of Project Management Hacks, shows us how to tun a process into a project. Getting your start in project management doesn’t have to be difficult. You just need a clear strategy to get started. Learning your way…

ERP Projects: The Complete Survival Manual-Part 1

Managing your first ERP project is the ultimate challenge you will face in your career as a project manager. In this video series, I will share with you practical strategies, tips, and technique so you are prepared to manage these complex projects effectively:   Chapter 1: Chapter 2: Chapter 3: Chapter 4:

Effect of Culture on Innovation – A Conversation with Vivek Wadhwa

From tech entrepreneur to business owner, from accomplished academic to widely published writer, Vivek Wadhwa is an agent of innovation and disruption. His research, which has been supported by several grants from the Kauffman Foundation and by the Sloan Foundation, has been cited in thousands of national and international media outlets since 2007 and has…

5 Great Open Source Project Management Platforms

Open-source has been gaining momentum for some time now. It seems that every year, more companies have been adopting open-source solutions to meet their business objectives. In fact, the results of the 2013 Future of Open Source Survey revealed that 62 percent of respondents believe that more than 50 percent of purchased software will be…

How to be a happy project manager – Part 4

  This post is brought to you by ProjectTMA – Tailored Microsoft Project training and MS project related services to help you develop robust schedules which meet your unique business goals.   Cloud Computing, Bring Your Own Device, Social Media, Big Data. With all the new and changing technologies we must learn about and manage…

How to Compare Project Management Software

Researching different software solutions and comparing them side-by-side on multiple criteria can be a daunting task. I came across a great website that makes it easier for project managers and their teams to research different solutions, compare apples-to-apples, and present finding in an easy to evaluate format. Diego Guadarrama, Senior Product Associate at FindTheBest.com, shows…

2016’s Top 25 Project Management Apps

Suzie Blaszkiewicz, market analyst and content editor at GetApp, a website offering comparisons of project management software, just released a new report on 2016’s Top 25 Project Management Apps. We asked Suzie share some highlights of the findings:

GetApp’s new report ranks the 25 Top Project Management apps in the marketplace right now. What exactly were the ranking factors that you identified to determine the list? And why did you choose those ones in particular?

“The ranking factors that we use to identify the Top 25 project management software apps are: reviews, integrations, mobile availability, media presence and security. Reviews are based on the number and rating of reviews on GetApp, while integrations are related to the number of integrations that an app has. Mobile availability is based on the presence of an iOS and Android app in the App Store and Google play, as well as their related ratings, while media presence is based on the number of Twitter followers and Facebook fans that a vendor has. Security is based on a vendor completed survey which is derived from the Cloud Security Alliance’s Self-Assessment form. The CSA form and authentication has become the industry standard for Fortune 500 companies to achieve in order to assure their customers their data is secure.

We chose these data points as they relate to important considerations for businesses when making a first assessment of a piece of software. Knowing what others think about the software (reviews), how well it connects with other software that they’re already using (integrations), if it’s available for their mobile device, how ‘known’ the company is (media presence), and whether or not their company’s data would be safe in this company’s hands, are great starting points when looking for PM software.”

It’s interesting that you chose integrations and security… How do you see those two factors playing an important role for project managers or PMOs this year?

“Being able to effectively use a piece of software to its full potential can only be realized if it does not operate in a silo. Project management often involves contributions from a variety of different departments responsible for various parts of the project. Being able to integrate with those departments and the specific software they use will not only help expedite processes, but can also eliminate duplicated work. If you’re using time-tracking, you’ll want to integrate with a billing and invoicing solution to be able to easily make those payments. If you’re collaborating or sharing documents among members, you’ll want access to cloud storage services like Dropbox or communication tools like Slack to enhance collaboration.

Security should always be a concern when it comes to choosing software, whether for project management, accounting, or CRM. Using software as part of your project management efforts means that you’ll have a lot of sensitive data in one place (especially if it integrates with other software), and you’ll want to ensure that your data is safe from potential internal or external breaches. This is particularly the case if you have sensitive client or employee data accessible by project leaders. This not only includes data storage considerations, but also being able to provide different levels of access for different user roles.”

Why do you think this kind of ranking is important for the PM industry right now?  

“The landscape of PM software is continually expanding, and it’s becoming a more popular form of project management delivery. Be that as it may, a recent study found about 60 percent of project managers are still using manual methods, such as pen and paper or tedious spreadsheets, to complete projects on time. This means that more than half of PMs are still doing things with time consuming and laborious processes, which are prone to human error. As huge as that number seems, the good news is that the number of PMs adopting software is on the rise, with a 14 percent increase over the previous year.

For those first-time buyers who have little to no knowledge about the PM software marketplace, having this type of ranking —giving them the top players in the industry— is an essential first-step to get an objective overview of the important PM software vendors on the market. It’s important to decision makers to be able to compare project management software before making a purchasing decision, and have a place where they can do that all in one place.”

What do you think are the biggest motivators for PMs to move to dedicated software?  

“Project managers are beginning to see the value of using software to help organize, streamline, and increase transparency on projects, factors that are missing with the manual PM methods still being used by many PMs. Specifically, PM software buyers are looking first and foremost, for Automation. This makes sense considering so many are migrating from doing things manually. They want to be able to free themselves up from time-consuming tasks and spend that new-found time simple getting more done. Automation leads to increased organization, which is an especially important motivator for project managers, and with systems in place to discern project maturity, organize tasks, and assign importance to items, PMs have the potential to see huge positive impacts on their business.

Tied up with all of this is simply the feeling that they’ve outgrown their current system. As a business grows, this is a natural state to be in, so it’s important for PMs to look into software that can scale and grow with them. Similarly, once processes are already in place, having a software that can help further streamline them and give transparency about progress allows for better oversight and provide additional benefits to PMs.”

PMO of the Year Award Winner: An interview with Sarina Arcari

The Project Management Institute’s PMO of the Year Award honors a PMO that has demonstrated superior organizational project management abilities by adding value to its organization through its support of successful strategic initiatives. I had the pleasure to interview Sarina Arcari, VP of Business Solutions at Wellpoint, whose PMO has taken the top honor. The…

How to buy Project Management Consulting Services: Service as a Product (SaaP)

When you need to hire a project management consulting firm, knowing in advance exactly what services you are getting and how much they will cost you gives control and peace of mind. Innovative firms are thinking differently about how they charge for their consulting services and they are offering creative ways to package Project Management…

Don’t wait until kick-off to obtain buy-in for your project

A project manager asked: In order to obtain buy-in from your Project Stakeholders at Kick-off, what are some key points to communicate or clear up front? This is one of the fatal mistakes project managers make. If you wait until the kick-off for stakeholders to give their buy-in for the project, it is way too…

How to Break into Project Management-Part 2

In this second installment in this series on how to break into project management, Bruce Harpham, the author of Project Management Hacks, shows us how to tun a process into a project. Getting your start in project management doesn’t have to be difficult. You just need a clear strategy to get started. Learning your way…

ERP Projects: The Complete Survival Manual-Part 1

Managing your first ERP project is the ultimate challenge you will face in your career as a project manager. In this video series, I will share with you practical strategies, tips, and technique so you are prepared to manage these complex projects effectively:   Chapter 1: Chapter 2: Chapter 3: Chapter 4:

Effect of Culture on Innovation – A Conversation with Vivek Wadhwa

From tech entrepreneur to business owner, from accomplished academic to widely published writer, Vivek Wadhwa is an agent of innovation and disruption. His research, which has been supported by several grants from the Kauffman Foundation and by the Sloan Foundation, has been cited in thousands of national and international media outlets since 2007 and has…

5 Great Open Source Project Management Platforms

Open-source has been gaining momentum for some time now. It seems that every year, more companies have been adopting open-source solutions to meet their business objectives. In fact, the results of the 2013 Future of Open Source Survey revealed that 62 percent of respondents believe that more than 50 percent of purchased software will be…

How to be a happy project manager – Part 4

  This post is brought to you by ProjectTMA – Tailored Microsoft Project training and MS project related services to help you develop robust schedules which meet your unique business goals.   Cloud Computing, Bring Your Own Device, Social Media, Big Data. With all the new and changing technologies we must learn about and manage…

How to Compare Project Management Software

Researching different software solutions and comparing them side-by-side on multiple criteria can be a daunting task. I came across a great website that makes it easier for project managers and their teams to research different solutions, compare apples-to-apples, and present finding in an easy to evaluate format. Diego Guadarrama, Senior Product Associate at FindTheBest.com, shows…

2016’s Top 25 Project Management Apps

Suzie Blaszkiewicz, market analyst and content editor at GetApp, a website offering comparisons of project management software, just released a new report on 2016’s Top 25 Project Management Apps. We asked Suzie share some highlights of the findings:

GetApp’s new report ranks the 25 Top Project Management apps in the marketplace right now. What exactly were the ranking factors that you identified to determine the list? And why did you choose those ones in particular?

“The ranking factors that we use to identify the Top 25 project management software apps are: reviews, integrations, mobile availability, media presence and security. Reviews are based on the number and rating of reviews on GetApp, while integrations are related to the number of integrations that an app has. Mobile availability is based on the presence of an iOS and Android app in the App Store and Google play, as well as their related ratings, while media presence is based on the number of Twitter followers and Facebook fans that a vendor has. Security is based on a vendor completed survey which is derived from the Cloud Security Alliance’s Self-Assessment form. The CSA form and authentication has become the industry standard for Fortune 500 companies to achieve in order to assure their customers their data is secure.

We chose these data points as they relate to important considerations for businesses when making a first assessment of a piece of software. Knowing what others think about the software (reviews), how well it connects with other software that they’re already using (integrations), if it’s available for their mobile device, how ‘known’ the company is (media presence), and whether or not their company’s data would be safe in this company’s hands, are great starting points when looking for PM software.”

It’s interesting that you chose integrations and security… How do you see those two factors playing an important role for project managers or PMOs this year?

“Being able to effectively use a piece of software to its full potential can only be realized if it does not operate in a silo. Project management often involves contributions from a variety of different departments responsible for various parts of the project. Being able to integrate with those departments and the specific software they use will not only help expedite processes, but can also eliminate duplicated work. If you’re using time-tracking, you’ll want to integrate with a billing and invoicing solution to be able to easily make those payments. If you’re collaborating or sharing documents among members, you’ll want access to cloud storage services like Dropbox or communication tools like Slack to enhance collaboration.

Security should always be a concern when it comes to choosing software, whether for project management, accounting, or CRM. Using software as part of your project management efforts means that you’ll have a lot of sensitive data in one place (especially if it integrates with other software), and you’ll want to ensure that your data is safe from potential internal or external breaches. This is particularly the case if you have sensitive client or employee data accessible by project leaders. This not only includes data storage considerations, but also being able to provide different levels of access for different user roles.”

Why do you think this kind of ranking is important for the PM industry right now?  

“The landscape of PM software is continually expanding, and it’s becoming a more popular form of project management delivery. Be that as it may, a recent study found about 60 percent of project managers are still using manual methods, such as pen and paper or tedious spreadsheets, to complete projects on time. This means that more than half of PMs are still doing things with time consuming and laborious processes, which are prone to human error. As huge as that number seems, the good news is that the number of PMs adopting software is on the rise, with a 14 percent increase over the previous year.

For those first-time buyers who have little to no knowledge about the PM software marketplace, having this type of ranking —giving them the top players in the industry— is an essential first-step to get an objective overview of the important PM software vendors on the market. It’s important to decision makers to be able to compare project management software before making a purchasing decision, and have a place where they can do that all in one place.”

What do you think are the biggest motivators for PMs to move to dedicated software?  

“Project managers are beginning to see the value of using software to help organize, streamline, and increase transparency on projects, factors that are missing with the manual PM methods still being used by many PMs. Specifically, PM software buyers are looking first and foremost, for Automation. This makes sense considering so many are migrating from doing things manually. They want to be able to free themselves up from time-consuming tasks and spend that new-found time simple getting more done. Automation leads to increased organization, which is an especially important motivator for project managers, and with systems in place to discern project maturity, organize tasks, and assign importance to items, PMs have the potential to see huge positive impacts on their business.

Tied up with all of this is simply the feeling that they’ve outgrown their current system. As a business grows, this is a natural state to be in, so it’s important for PMs to look into software that can scale and grow with them. Similarly, once processes are already in place, having a software that can help further streamline them and give transparency about progress allows for better oversight and provide additional benefits to PMs.”

PMO of the Year Award Winner: An interview with Sarina Arcari

The Project Management Institute’s PMO of the Year Award honors a PMO that has demonstrated superior organizational project management abilities by adding value to its organization through its support of successful strategic initiatives. I had the pleasure to interview Sarina Arcari, VP of Business Solutions at Wellpoint, whose PMO has taken the top honor. The…

How to buy Project Management Consulting Services: Service as a Product (SaaP)

When you need to hire a project management consulting firm, knowing in advance exactly what services you are getting and how much they will cost you gives control and peace of mind. Innovative firms are thinking differently about how they charge for their consulting services and they are offering creative ways to package Project Management…

Don’t wait until kick-off to obtain buy-in for your project

A project manager asked: In order to obtain buy-in from your Project Stakeholders at Kick-off, what are some key points to communicate or clear up front? This is one of the fatal mistakes project managers make. If you wait until the kick-off for stakeholders to give their buy-in for the project, it is way too…

How to Break into Project Management-Part 2

In this second installment in this series on how to break into project management, Bruce Harpham, the author of Project Management Hacks, shows us how to tun a process into a project. Getting your start in project management doesn’t have to be difficult. You just need a clear strategy to get started. Learning your way…

ERP Projects: The Complete Survival Manual-Part 1

Managing your first ERP project is the ultimate challenge you will face in your career as a project manager. In this video series, I will share with you practical strategies, tips, and technique so you are prepared to manage these complex projects effectively:   Chapter 1: Chapter 2: Chapter 3: Chapter 4:

Effect of Culture on Innovation – A Conversation with Vivek Wadhwa

From tech entrepreneur to business owner, from accomplished academic to widely published writer, Vivek Wadhwa is an agent of innovation and disruption. His research, which has been supported by several grants from the Kauffman Foundation and by the Sloan Foundation, has been cited in thousands of national and international media outlets since 2007 and has…

5 Great Open Source Project Management Platforms

Open-source has been gaining momentum for some time now. It seems that every year, more companies have been adopting open-source solutions to meet their business objectives. In fact, the results of the 2013 Future of Open Source Survey revealed that 62 percent of respondents believe that more than 50 percent of purchased software will be…

How to be a happy project manager – Part 4

  This post is brought to you by ProjectTMA – Tailored Microsoft Project training and MS project related services to help you develop robust schedules which meet your unique business goals.   Cloud Computing, Bring Your Own Device, Social Media, Big Data. With all the new and changing technologies we must learn about and manage…

How to Compare Project Management Software

Researching different software solutions and comparing them side-by-side on multiple criteria can be a daunting task. I came across a great website that makes it easier for project managers and their teams to research different solutions, compare apples-to-apples, and present finding in an easy to evaluate format. Diego Guadarrama, Senior Product Associate at FindTheBest.com, shows…